Accounts Payable Specialist

Location: Adelanto, CA (Adelanto Terminal)
Schedule: Monday - Friday, 8:00 AM - 4:30 PM (some flexibility available)
Pay Rate: $21-$23/hour
Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our team on a temporary basis. The ideal candidate will have strong data entry skills, a solid understanding of Accounts Payable processes, and the ability to work efficiently in a fast-paced, multi-company environment.

Key Responsibilities

• Process invoices in a multi-company, multi-state environment while collaborating with employees at all levels
• Review invoices for accuracy, proper documentation, and required approvals prior to payment
• Obtain necessary approvals for invoice processing
• Identify and communicate potential chargebacks to appropriate departments
• Analyze invoices for discrepancies or fraudulent charges and resolve issues promptly
• Accurately code invoices to appropriate General Ledger (GL) accounts
• Process and voucher expense reports, check requests, credit card statements, and various invoice types (PO, RO/PO, etc.)
• Identify taxable items and coordinate vendor corrections when needed
• Maintain AP spreadsheets, reports, and filing systems
• Run weekly Accounts Payable reports prior to check runs
• Prepare and process weekly and off-cycle check runs
• Coordinate and obtain signatures for payment processing
• Distribute and mail signed checks as required
• Support month-end closing activities, including tracking invoice periods and obtaining outstanding invoices
• Reconcile vendor statements and ensure payments remain within vendor terms

Qualifications

• Strong data entry skills with a high level of accuracy
• Highly motivated, goal-oriented, and able to meet deadlines
• Solid understanding of Accounts Payable processes and its impact on the General Ledger
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent verbal and written communication skills
• Ability to multitask and work independently in a fast-paced environment